4.2.3 Control of documents

Documents required by the quality management system shall be controlled. Records are a special type of document and shall be controlled according to the requirements given in 4.2.4.

A document procedure shall be established to define the controls needed

  1. to approve documents for adequacy prior to issue
  2. to review and update as necessary and re-approve documents
  3. to ensure that changes and the current revision status of documents are identified
  4. to ensure that relevants versions of docments are available at points of use
  5. to ensure that documents remain legible and readily identifiable
  6. to ensure that documents of external origin determined by the organisation to be necessary for the planning and operation of the quality management system are identified and their distribution controlled
  7. to prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose

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